Terms and Conditions

For the International Vaccines and Virology Conference, privacy of our valued customers is important. We strongly believe that the personal information of our customers should not be shared with a third party without prior consent or request from the customer. Privacy is the right of an individual and the information of the customer such as contact no., email, addresses etc is used only for internal purposes and not for sale. We condemn the unauthorized reach and misuse and/or discloser of the personal information of the customer and we have strict guidelines and high-security features to prevent the same. Any changes in our ‘Privacy Policy’ will be posted here on the website.

In light of evolving updates and concerns around the coronavirus, the International Vaccines and Virology Conference has been rescheduled to October 14-15, 2021. These dates provide us the opportunity to deliver a safe environment for our attendees, speakers, sponsors, exhibitors, and staff.

 

1. Responsibility

Delegates are personally responsible for their belongings at the venue. The Organizers will not be held responsible for any stolen or missing items belonging to Delegates, Speakers or Attendees; due to any reason whatsoever.

2. Insurance

Registration fees do not include insurance of any kind.

3. Transportation

Please note that any (or) all transportation and parking is the responsibility of the attendee.

4. Requesting an Invitation Letter

For security purposes, the letter of invitation will be sent only to those individuals who had registered for the conference. Once your registration is complete, please contact info@ivaccinesconference.com to request a personalized letter of invitation.

Regarding refunds, all bank charges will be for the registrants' account.

5. Event Time and Dates

i-Vaccines 2021 reserves the right to increase or decrease show hours, days or locations. Also, i-Vaccines 2021 reserves the right to change the event’s venue and/or event dates.

6. Cancellation of Registration

All cancellations or modifications of registration must be made in writing to info@ivaccinesconference.com

7. Transfer of Registration

All fully paid registrations are transferable to other persons from the same organization if the registered person is unable to attend the event. Transfers must be made by the registered person in writing to info@ivaccinesconference.comDetails must be included the full name of the replacement person, their title, contact phone number, and email address. All other registration details will be assigned to the new person unless otherwise specified.

However, Registration cannot be transferred if it is intimated within 45 days of the respective conference.

The transferred registrations will not be eligible for refund.

8. Visa Information

Keeping in view of increased security measures, we would like to request all the participants to apply for Visa as soon as possible.

i-Vaccines 2021 will not directly contact embassies and consulates on behalf of visa applicants. All delegates or invitees should apply for Business Visa only.

Important note for failed visa applications: Visa issues cannot come under the consideration of the cancellation policy of i-Vaccines 2021, including the inability to obtain a visa.

9. Refund Policy

If the registrant is unable to attend and is not in a position to transfer his/her participation to another person or event, he/she can apply for a refund. Keeping in view of advance payments towards Venue, Printing, Shipping, Hotels and other overheads, the following Refund Policy applies:

  • Before 90 days of Conference: Eligible for 50% of payment Refund
  • Within 90 days of Conference: Not eligible for Refund
  • All refunds will be initiated after the completion of the event.

10. Accommodation Cancellation Policy

Every hotel has its own cancellation policies for accommodation, and they generally apply when cancellations are made less than 30 days prior to arrival.

 

Rescheduling FAQs

Q: I am currently registered for the i-Vaccines 2021 and plan to attend the rescheduled meeting. What do I need to do?
A: No action is required. Your registration has been automatically been transferred to the rescheduled meeting.

Q: I am currently registered for the meeting and do NOT plan to attend the rescheduled meeting on October 14-15, 2021. What do I need to do?
A: You may receive a code/voucher towards a future event, valid for two years, and transferable to a colleague, or transfer your registration to another event by sending an email to info@ivaccinesconference.com. We try to process all requests within 30 days, but because of an increase in the number of enquiries, processing may take longer than normal.

Q: I had cancelled my registration for the meeting, but I am now able to attend the rescheduled meeting. Can I reinstate my registration?
A: Yes. You can send a request to info@ivaccinesconference.com to have your registration reinstated at the original rate. Reinstatement requests can be made any time prior to the start of the event.

Q: I had cancelled my registration for the meeting and am unable to determine whether I can attend the rescheduled meeting at this time. Can I register at a later date?
A: Yes. You can register on our website at any time or contact our Registration team at info@ivaccinesconference.com

 

 

 

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